Executive Assistant

As the Executive Assistant you’ll work closely with the Executive Director and Chief Scientist Officer to strategically manage their day-to-day administrative and operational needs. You’ll contribute heavily to Optimism Unlimited's strategic priorities and collaborate frequently with other members of the the leadership team. 

What are the role responsibilities?

  • Provide support for the Executive Director and Chief Scientist Officer
  • Contribute to Optimism Foundation's leadership meetings and off-sites by assisting with coordination, organization, production of materials, taking notes and following up on action items
  • Partner with the leaders to track key project milestones as well as progress against personal, team, and company OKRs
  • Establish new—and improve existing—administrative systems and processes
  • Make recommendations with regard to time management, prioritization, delegation, and organization.
  • Assist with ad hoc projects, events and travel arrangements as needed.
  • Must be willing and able to travel internationally

What skills do you bring?

  • Experience interacting with all levels of staff from c-level executives to investors in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
  • Experience supporting c-suite executives
  • Strong organizational skills, with superb attention to detail and a strong ability to execute
  • Excellent time management skills and experience handling everything with a high-level of professionalism and confidentiality. You are able to quickly shift tasks and priorities as needed
  • The ability to communicate, perform and react well under pressure or in ambiguous situations
  • Experience with handling sensitive information and situations with care and confidence
  • Strong emotional intelligence and the ability to establish strong and trusting relationships
  • Experience working in a proactive environment with the ability to anticipate and respond to the needs of others before problems arise

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