Executive Assistant to Founder & CEO

Job Description

Our founder & CEO is looking for a Personal Executive Assistant to own the day-to-day execution of his life. In this role, you will provide holistic support to the Executive to ensure he is set up for success across personal and business. You will own his calendar, oversee and manage his busy inbox, schedule meetings and appointments, and help manage relationships with partners and investors. You will also help with home renovations and repairs, evaluate and hire vendors for personal affairs, and assist with personal projects. A strong operator who has exceptional communication and organizational skills with previous experience providing personal support to a busy Executive. Preference for someone based in Lisbon or UTC +1 timezone

Responsibilities:

• Oversee all aspects of the CEO’s life to leverage his time to focus on the highest priorities and initiatives.
• Organize and manage personal and professional calendars. Schedule meetings and appointments and analyze the Executive’s time to determine where he is focused and shift as needed.
• Directly manage the CEO’s email inbox, including triaging, responding, drafting messages, and scheduling company-related meetings.
• Coordinate domestic and international travel arrangements, including ground transportation, accommodations, and meals. Address potential challenges proactively.
• Liaise with personal contacts and handle personal matters efficiently.
• Hire, manage, and oversee personal vendors and contractors, such as legal, accounting, and healthcare professionals.
• Develop and manage budgets for household operations and projects.
• Assist with home renovations and management. Oversee the entire moving process if needed, including hiring movers and assistants.
• Ensure the management of residence during travel, including hiring housekeepers and handling any issues.
• Oversee transitions and changes, using sound judgment to resolve conflicts effectively.
• Maintain the highest level of privacy and confidentiality in all matters.
• Undertake any ad hoc projects.

Job Requirements:

• Experience as a Personal Executive Assistant or similar role preferably for a high-profile Executive.
• Proven track record of excellent time management and organizational skills.
• Exceptional written and verbal communication abilities, with high standards of clarity and precision.
• Demonstrated capacity for handling complex tasks and proactive problem-solving.
• Strong integrity, discretion, and commitment to excellence.
• Effective interpersonal skills for building professional relationships.
• Adaptable and flexible in responding to changing priorities.
• Ability to multitask and manage multiple projects and deadlines.
• Keen attention to detail and proactive in anticipating executive needs.
• Discreet in handling sensitive information and communications.
• Capable of working independently and as a collaborative team player.

Work expectations:

• Full time
• Vision-focused / heart alignment
• Outcome-oriented; unafraid to speak up and take initiative

Benefits:

• Participation in a near-term token generation event - and all the associated rewards
• Stock options and/or tokens after the first successful full-time month together
• Flexible working hours
• Remote and distributed workforce (e.g. work from home!)
• Rapid learning and growth
• Opportunity to learn from and collaborate with a team of all-stars

Additional Info:

• 40 hrs/week (Hourly)
• Intermediate (I am looking for a mix of experience and value)
• $10.00 - $20.00 Hourly

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